Download and install the program Scanner File Utility 3.12.9.

http://usa.kyoceramita.com/KMAGlobalpub/jsp/Kyocera/resource_details.jsp?rid=14485

After the installation is complete, left click on the “Start menu” and move the mouse over “All Programs”. Move the mouse over the folder “Scanner User Software” and select “Scanner File Utility”.

The scanner file utility icon should now appear in the system tray.

Right click on this icon, and select “configuration”. The scanner file utility dialogue box should appear.

Click on the “Setup” button to configure the utility program.

Before you can continue with the setup, you now need to create the folder(s) where you would like the scanned images to be created. There are typically two ways to set up your scanning folder: 1. Create the folder(s) on a server/main office computer, and share it so that users can access it from their workstations. 2. Create the folder on each client workstation.

Folder(s) on a server
1. Create the folder that will be used for scanning.
2. After the folder is created go back to the setup window in scanner file utlity, and click the “New” button.
3. Assign a 3 digit number in the “No.” field.
4. Click the to the right of the “folder” field.
5. Browse to the scan folder you created and
Click the “Ok” button.
** If you created a unique folder for each user
that will be scanning, repeat steps 1-5 for each
folder. You cannot use a 3 digit number more
than once for step 3.

The first image below illustrates a setup for multiple users. The second image below illustrates a set up for one general user. 

After the program is configured, close all setup windows. “Right” click on the scanner file utility icon, and select “Start”. The pink circle with the line going through it should now disappear. The service is now ready to route the scanned images to the correct folder, and should look like this:

Folder on a workstation
Follow the same process for configuring Scanner File Utility on an individual computer. You would only need to create one folder for the one user on that workstation.
**If you have a firewall enabled on the computer, you must add this program to the exception list, or add the IP address of the scanner to the trusted zone. (SP2 Windows Firewall, MacAfee, Zone Alarm, Norton Internet Security, etc.)***
Now that the program is set up, the machine needs to be configured to use the program. Open Internet Explorer, and type the IP address of the scanner into the address bar.
**To get the IP address of the scanner, go to the machine and use the following steps:
1. Press the “Default Setting/Counter” button (Usually has an * beside it).
2. Select “Scanner Default”.
3. It will ask for a pin number. Enter 6 4 8 2.
4. Select “System basic”.
5. The IP address should displayed in the list.

The left hand side of the page has the list of configuration hyperlinks.
First verify that the machine network configuration is correct (IP address, DNS Server, Default Gateway, and Domain Name). Click on “System Basic Settings” to adjust your network settings.

Second, click on “Scanner Default Settings”. In this section you can adjust how the scanned images are created.

Image Quality should be set to the most frequent type of document that will be scanned.
Resolution should not be set too high to avoid large scan files, and not too low so that you get a decent document.
File Type allows you to choose the type of file that will be created: Tiff or PDF.
File Name allows you to choose how the machine names the scanned documents.

It is now time to register your users in the machine. There are two ways to scan using this machine. To make it simple for the end user, most customers use option 1.
1. A user is created in the sender list. The user walks up the machine, and selects their name. In the bottom left hand corner the option “Save at User PC” becomes available, and the user selects it. The user can now place the document(s) into the auto document feeder or face down on the glass, and press the start button.
2. A default user for sending is created in the sender list. A user is created in the destination list. The user walks up to the machine, and selects the default sender. The user then chooses the address book and selects their name. They must now press the close button that’s located in the top right corner of the display to finalize that all destinations have been added. The user can now place the document(s) into the auto document feeder or face down on the glass, and press the start button.

To configure option 1, use the following steps:
1. Click on “Sender List”.
2. Click on a registration number. (3 Digit number hyperlink located to the left of each box)
3. Enter the user information.

Registration name represent how the user will view their name on the machine.
E-mail Address is used only with the “Scan to E-mail function.
Address of Address Book installed PC represents the IP address or Computer name where Scanner File Utility is installed.
Save Number represents the 3 digit number you assigned to the folder in Scanner File Utility for the user.
**Adding a password for each user is optional. This option is located directly below the Signature line. **
After all information has been entered, click the “Registration” button located at the bottom of the page.
Repeat these steps for each additional user you add.

To configure option 2, use the following steps:
1. Click on “Sender List”.
2. Click on a registration number. (3 Digit number hyperlink located to the left of each box)
3. Enter a default sender name (ex. Scan).
4. Click on “Destination List” under “Scan to PC Setting.
5. Click on a registration number.
6. Enter the user information.

Registration name represent how the user will view their name on the machine.
Destination PC represents the IP address or Computer name where Scanner File Utility is installed.
Save Number represents the 3 digit number you assigned to the folder in Scanner File Utility for the user.

Repeat these steps for each additional user you add.